Rules and Regulations

WHO MAY ENTER

1. The Festival is open to any young performers who are aged 18 years or under by 31st August 2012. There is also an adult section for adults who are not professional musicians or studying music at university or college.

2. Age groups are divided according to Education Authority School Years.

Junior - Year 7 and under

Intermediate - Year 10 and under

Senior - aged 18 or under by 31st August 2012

Adult - any amateur adult musician

HOW TO ENTER

3. Entries must be made on the official entry form. Entry forms can be found on the website or on the information leaflet. Entrants may also contact Gibfym for an entry form on info@gibfym.com. Photocopies of the entry form are permissible.

4. The committee reserve the right to refuse any entry without giving a reason.

5. Entrants may perform only once in each class unless they are playing on different instruments.

6. In the ensemble classes entrants may perform more than once but it must be with different groups of children. Performers who are members of more than one choir are permitted to perform as a member of each choir to which they belong.

7. No piece may be performed at the Festival more than once by the same individual/group within a three-year period.

8. No changes may be made to the final programme, except in exceptional circumstances.

9. Cheques should be made payable to Allegro Music Productions. Entry fees and Accompanist fees are non-returnable except where a class is withdrawn due to insufficient entries.

BEFORE THE EVENT

10. The committee reserves the right to limit, cancel or subdivide any class.

11. The title and composer of the piece(s) to be played should be detailed on the entry form. If for whatever reason the piece is subsequently changed, the entrant must inform the steward on the day, and the change of music will be announced before the class starts.

12. Performers and accompanists will be admitted free of charge for the session in which they are performing. All non-performers will be charged the standard entrance fee.

13. The committee reserves the right to refuse admission to any member of the general public and performers, to any session during the Festival and the Gala Concert. Unaccompanied children under 16 will not be admitted to the Festival or Gala Concert.

14. Supervising adults will be held responsible for any injuries sustained to persons by any performer or member of the public in their care whilst at the Festival. The Festival is not responsible for loss or damage to personal property. All attending the Festival are advised to take special care of handbags, musical instruments and cases etc.

THE PERFORMANCE

15. Performers are advised to be at the venue at least 20 minutes before the advertised time of their class. Any entrant not present when the class is called will not be allowed to take part unless a valid reason is given. The decision of Gibfym is final.

16. The time limit for each class is indicated in the syllabus. The smooth running of the Festival is dependent on accurate timing of the programme. The adjudicator may ask you to stop if you exceed the time limit. You will not be penalized but judged on what has already been played.

17. A copy of each piece to be performed must be handed to the adjudicator’s secretary at the time of the performance. Photocopies are permissible so long as the original is in evidence at the performance, for copyright reasons.

18. PERFORMERS AND MEMBERS OF THE PUBLIC ARE NOT ALLOWED TO ENTER OR LEAVE THE HALL ONCE A CLASS HAS STARTED.

19. The audience will be requested to switch off any audible device such as watches and mobile telephones whilst the classes are in progress.

20. The use of video cameras, cameras and recording devices are strictly forbidden. There will be an official photographer at the Festival and the Gala Concert will be professionally recorded. A copy of either may be purchased by contacting Gibfym after the Festival.

ADJUDICATION

21. All entrants in the non-competitive classes will receive a certificate. All entrants in the competitive classes will receive an adjudicator’s report. First, second and third place medals will be awarded at the discretion of the adjudicator. A trophy will be awarded to first place medal winners if the adjudicator considers this to be appropriate. This trophy is kept by the winners. All adjudication reports will be given out to the entrants at the end of each class.

22. When adjudicators are assessing entries it is the performance on the day that matters, potential is not taken into account. The adjudicators use a marking system recommended by the committee. Marks are used to indicate the quality of performance and take into account all aspects of performance including difficulty of piece, posture, platform manners, technical ability and artistic merit. This is done to assist with recommendations for special trophies.

23. The adjudicator’s decision is final. No entrant, teacher or interested party may discuss any aspect of the Festival with an adjudicator before, during, or after classes except at the invitation of the adjudicator.

GALA CONCERT TROPHIES

24. Gala Concert Trophies will remain the property of Allegro Music Productions and have to be signed for before being taken away by the winners. They must remain in Gibraltar and anyone who lives outside Gibraltar may pose with their trophy, but may only take the smaller version with them and Allegro will engrave their name on the main trophy.These trophies must be returned to Gibfym before the following Festival, by the date specified on the form. Failure to return a trophy will result in the winner forfeiting the right to take away any future trophies that he/she is awarded at the Festival. In the event of a trophy not being returned, the parent/guardian of the holder will be invoiced accordingly.

25. It is the responsibility of the signatory to take care of the trophy whilst it is in their possession. If a trophy is lost whilst in the care of a holder, the Festival committee will hold that person responsible for it. Engraving is optional, but any engraving that is carried out must be of the same style and size to that of the first name and at the winner’s expense.

DATA PROTECTION

26. Names and addresses of competitors, teachers, members and helpers will be stored on the Festival computer and in the office files. The information will be used for Festival purposes only and will not be revealed to any other party. Unless the Administrator hears to the contrary, it will be assumed there is no objection.

27. There will be a professional video recording of the Gala Concert for the public and photographs of competitors will be published in the local media when the Festival is being held and afterwards for promotional purposes. If you have any objections to this, please inform the Administrator before the Festival takes place.

GIBRALTAR’S YOUNG MUSICIAN OF THE YEAR

28. The recital is to last between 8-12 minutes, taken from the time the entrant goes up to perform, including all announcements of pieces.

29. The pieces must be taken from the Trinity or ABRSM exam syllabuses, from 2000 onwards and must be grade 7 or 8. It will be up to the teacher to ascertain this and not the GFYM festival committee.

30. The contrasting pieces must be from at least two different periods.

31. The winner of The' Young Musician of the Year' may not enter again the following year, but can enter again the year after.